Club Constitution

1. NAME

(a) The club shall be called DORSET ROUGH RIDERS MOUNTAIN BIKE CLUB and may be shortened to DORSET ROUGH RIDERS M.B.C, OR DORSET ROUGH RIDERS.

(b) Dorset Rough Riders will be referred to in the constitution here after as the “Club”.

 

2. OBJECTS OF THE CLUB

Shall be

(a) To offer off road cycling as a recreation and sport to its members.

(b) To maintain an affiliation with British Cycling.

(c) To maintain links and affiliation with other cycling bodies when determined by the Committee.

 

3. MEMBERSHIP AND FEES

(a) Membership is open to:

(i) A single person with an annual fee of £15

(ii) Joint/family with an annual fee of £25.

(b) Any member not paying their fees within 1 month after their renewal date shall be deemed to have resigned, and have forfeited all their rights and privileges accruing from membership.

(c) No member shall be allowed to take part in any club event or ride in the club name unless all their financial obligations to the Club have been paid.

(d) Members shall be liable to disciplinary action for conduct prejudicial to the interests of the Club and/or sport. The Committee shall have disciplinary powers and may, in serious cases, expel members from the Club.

(e)  The Committee reserves the right to reject any application proposed for membership of the Club,

(f)  Associate membership may be granted by the Committee for which there will be no annual fee.

 

4. ADMINISTRATION

(a) The Club shall be governed by the Club Officer’s and Committee.

(b) The Club Officer’s shall consist of a Chairman, a Vice Chairman, General Secretary and Treasurer.

(c) The Committee shall consist of 4 Club Officers and up to 10 members.

(d) The Committee shall meet once a month to transact the Club business, 4 to form a quorum. The minutes of meetings to be made available to members.

(e) Committee Decisions will be determined by a simple majority vote. In the event of equal votes the Chairman shall make the final decision.

(f) Any member of the Committee absent from 3 consecutive meetings without affording reasonable explanation and obtaining leave of absence shall be deemed to have resigned, and the Committee may fill the vacancy.

(f) Items for the agenda of the committee meeting shall reach the General Secretary at least seven days before the relative meeting.

 

5. ANNUAL GENERAL MEETING

(a) The Annual General Meeting shall be fixed at the previous Annual General Meeting.

(b) Notice of Annual General Meeting shall be given 4 weeks prior to the meeting.

(c) Motions passed at the Annual General Meeting shall take effect immediately unless otherwise specified.

 

6. BUSINESS FOR THE ANNUAL GENERAL MEETING

The business for the Annual General Meeting shall be:

(a) To approve the minutes of the last committee meeting, which have not previously been approved.

(b) To receive correspondence.

(c) To receive and adopt the annual reports.

(d) To receive and adopt the statements of accounts.

(e) To consider proposed changes of rule.

(f) To elect the Club Officer’s and Committee members for the ensuing year.

(g) To discuss any other business of which due notice has been given of at least 30 days, or in exceptional circumstances at the Chairman’s discretion.

(h) To decide the date of the next Annual General Meeting.

 

7. ELECTIONS

(a) Each Club Officer or Committee member shall be proposed and seconded at the Annual General Meeting, and must have been a member of the Club for 12 months,

(b) Associate members have no club rights or voting powers, and or to propose or second members at the Annual General Meeting.

(c) Members or associate members who have a financial interest in a cycling or related business shall be eligible for officer or committee membership, however, the interest should be declared their interest before election (or at the next Committee meeting for new financial interests).

(d) Fully paid up members only shall be eligible to stand as Club Officers.

 

8. PROPOSALS FOR CHANGE OF RULE

(a) Proposal for change of rule under item 6e shall be submitted not less than 30 days prior to the Annual General Meeting.

(b) Such proposals for change of rule may only be submitted by members, not associated members.

(c) The constitution may not be altered, rescinded or added to without the consent of at least two thirds of those present and eligible to vote, at the Annual General Meeting, or at a Special General Meeting called for that purpose.

(d) Any amendments to the Constitution and General Rules shall be deemed to imply automatic re-numbering, re-lettering and cross referencing.

 

9. SPECIAL GENERAL MEETINGS

The General Secretary of the Club shall convene a Special General Meeting on receiving instructions from the committee to that effect or upon receiving a written request to that effect signed by at least 20 members. Two weeks’ notice of such meetings shall be given to all members.

 

10. AMALGAMATION AND DISSOLUTION

(a) The Club may be amalgamated with another club or organisation only as a result of a ballot to that effect supported by no fewer than three quarters of the votes given thereon at a Special General Meeting of which due notice has been given specifying the intention to propose the holding of such  meeting.

(b) The Club may be dissolved by resolution carried by no fewer than three quarters of the votes given thereon at the Special General Meeting of which due notice has been given specifying the intention to propose such dissolution.

(c) If upon amalgamation or dissolution of the Club, there remains, after the satisfaction of all debts and liabilities, any assets or funds whatsoever, the same shall be dealt with as may be decided upon by the Special General Meeting which resolves upon amalgamation or dissolution.

 

11. GENERAL

(a) Any matter not provided in this Constitution and General Rules shall be dealt with by the Committee whose decision shall be binding on all parties.

(b) All club members shall adhere to the Highway Code and the Country Code.